Tracking job applications

Applications is where you keep track of the jobs you’re going for. Each application holds the role, the company, the saved job posting, the resume and letter you sent, your contacts, notes and a dated history. It also works out what each application needs next, such as an interview coming up or a follow-up that’s due. For focused work on one job, open its details and select Open workspace. Career and Application Workspaces explains Fit, Apply, interview preparation, practice, replies and saved results. Shared experience and search schedules live under Career. To open it, select Applications in the sidebar (on a phone, it’s in the bottom tab bar). Interview and activity times use your interface language’s 12- or 24-hour clock on web and native. Their timezone follows Settings → Preferences.

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How stages work

Every application sits in one stage. The first five stages form a pipeline you move through in order: You can rename, recolor and reorder stages, and add your own, such as Take-home assignment or Ghosted. Each one you add counts as one of these stages. See Customizing application stages. You can close an application from any stage. Closing asks for a reason (Accepted offer, Not selected, I withdrew, Accepted another offer or No response), which Insights uses later. Closing from Offer starts on Accepted offer. Closed applications are hidden until you turn on Show closed applications. See Managing an application.

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Choosing a view

In the web app, use the tabs above the list to switch views. Your choice is kept in the page address, so a bookmark opens the same view. In the native mobile app, open Applications and use the view selector below the heading: List, Board, Calendar or Insights. All four views are available on phones and tablets. In a narrow phone browser, the web page shows List, Insights and Calendar, and list rows show the company and next step on a second line. Board remains available on wider browser layouts. The native mobile app offers all four views on phones and tablets.

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Keyboard triage in List

In the web app, use Tab to focus an application’s role button. Its outline shows which application receives shortcuts. Moving focus outside the row stops bare-key triage. In the native app with a hardware keyboard, choose Keyboard triage in List; the outlined row and its role/company identify the current application. Choose Stop keyboard triage to turn it off. Typing in a field or editor, composing text, modifier chords, and open dialogs, menus or sheets do not trigger background triage. Holding a command key does not repeat stage, selection or contact actions. A hidden or removed application cannot receive the next action. Native bare-key triage requires an updated iOS or Android store build. Older installed binaries retain their existing controls and modifier shortcuts.

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Finding applications

Type in Search applications to filter the list as you type. Search looks at the role, company, location, contact names and tags. If nothing matches, select Clear search. In the web app, press / with an Applications view focused, outside a text field, to focus search. In the native mobile app, use ⌘ F on an iPad hardware keyboard or Ctrl F on Android. Open sheets and alerts keep keyboard focus. In the web app, Show closed applications adds closed applications to the List, Board and Calendar views. The native mobile calendar shows only open applications. Insights always counts every application. Rows and board cards show up to two of an application’s tags, with a count for the rest. Select a tag to search for it without leaving the list; the search box shows the tag, and Clear search returns to every application.

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Acting on several applications at once

In the List view on a computer or tablet, select the checkboxes next to the applications you want. The checkbox in the table header selects every row in the expanded stages, or clears them; it shows a partial state while only some are selected. After you select at least one row, a bar appears at the bottom of the page with:

• Select all to add every matching application in expanded stages
• Tags… to add the same tag to each
• Move to… to move them all to one stage
• Close… to close them all with one reason
• Clear selection (×) to deselect
• Delete permanently… to delete them permanently (you’re asked to confirm)

Bulk moves and keyboard triage show the new stage and Undo once the pending move is ready. They’re saved when the message goes away, when you reload or close the tab, or when the native app goes to the background; Undo puts the selected applications back where they were, without recording a stage change. If you move one of them again before then, here or on another device, that later move stays, even if it moved away and back to the same stage: the bulk move leaves it and says so, and Undo leaves it too. Other edits, such as a note, don’t stop the move. If you move the same applications again before the first move is saved, or while a move of one of them from its own menu or details, Mark as applied, or a message’s changes are still being saved, the later move is saved after the earlier one, so it’s the one that stays. Removing a stage in Stages moves its applications to another stage of the same kind without counting as a change. Tags and deletions are saved straight away. You can act on up to 200 applications at once. Larger selections show a reminder; deselect rows or narrow the search before choosing an action. The list leaves room to scroll its final rows above the selection bar, including when its buttons wrap. In the native mobile app, open a row’s ⋯ actions to start a selection, then tap other rows to add them. The selection controls appear above the list with Select all, Tags…, Move to…, Close…, Clear selection and Delete permanently…. Selection follows the visible rows. Hiding closed applications, collapsing a stage, changing the search or applying Needs you removes hidden selections before a bulk action.

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Focus on what needs you

Select Needs you in Applications to show jobs whose next step needs your attention: an interview within a week, a follow-up due within a day or overdue, a long wait without a reply, or an offer to decide. The filter uses the same next-step rules as Career → Today, on your account’s timezone. Closed applications need no action and stay out of this filter. The filter works in List, Board, Calendar and Insights, and stays on when you switch views. Search can narrow it further. Turn Needs you off to show the other applications again; if no applications match, Clear filters removes the search and attention filters. Filtering changes what you see, without changing any saved application or stage. Calendar shows events from matching applications. An application whose next interview is more than a week away may be hidden; turn Needs you off to see its events. Calendar and Insights offer Clear filters when the filtered results have no events or sent applications to show. The native mobile app has the same Needs you chip above its views. Its search and attention filter clear when you switch accounts.

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Follow-up reminders

A reminder appears above the list when applications owe a follow-up: the follow-up date you set is due, an application has been at Applied or Screening for 10 days without a reply, or 10 days have passed since its last recorded interview ended.

• With one, the reminder names it, for example “Harborlight Labs: no reply for 17 days.” Select Open to go to that application.
• With several, it counts them, for example “8 applications need a follow-up.” Select Show to list only those applications, then Show all to return to the full list.

Select × to dismiss the reminder. Dismissing is remembered on this device, so those applications don’t come back in it here. The same rules feed Needs you in Career → Today, which also lists interviews in the next week and offers to decide. The native mobile app shows the same reminder above its list.

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Opening Applications from anywhere

Press ⌘ K (Ctrl K on Windows and Linux) and type a company or role to find an application from the first list, or choose Applications to go to the page. Run Save job to open the add dialog. See Using the command bar.

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Related guides

You can also manage applications from an AI client over MCP. See Managing applications with MCP. The dates you choose for stage history do not change which move happened last. After retrying a submission or message change whose response was lost, reload the list before moving it again.