Skip to main content
If you’ve been tracking your job search in a spreadsheet, you can bring it into Applications in one go. Save the sheet as CSV, paste or upload it, check how the columns were matched, and import. You can also export your applications to CSV at any time.

​
Import applications

1

Open Import from CSV

In Applications, select the import/export button (the two arrows next to Save job), then Import from CSV…. If you have no applications yet, select Import from CSV on the empty page.
2

Add your rows

Select Upload .csv to choose a file, or paste rows into CSV data. The first row must be the column headings. Select Use sample to see an example.
3

Check the column matches

Under Columns, each heading from your file points to the field it goes into. Reactive Resume matches common headings automatically. Change any match with its menu, or choose Leave out to skip a column.
4

Review the summary

The summary says how many applications are ready to import, and how many rows or contacts will be skipped. Invalid stage, stage-date or posting-source values are listed by row; correct them or choose Leave out for that column before importing.
5

Import

Select Import n applications. They’re added to your Applications right away.
Import from CSV sheet with pasted rows, and a Columns list matching Company to Company, Position to Role, Status to Stage, Applied Date to Stage date, Location, Source, Tags, Contact Name and Contact Email to their fields, and Referrer to Leave out

Columns matched automatically, with an unknown column left out

Summary reading 2 applications ready to import and 1 row has no company or role and will be skipped, with a Download them link and an Import 2 applications button

The summary before importing

Import from CSV with Row 2 Stage appllied and Stage date 2026-02-30 marked invalid, and Import disabled

Invalid stages and dates are named by row. Correct the values or deliberately leave out the columns before importing.

​
Prepare your spreadsheet

Each row becomes one application. Only Company and Role are required; rows missing either are skipped. Select Download them in the summary to get the skipped rows as a CSV file, fix them, and import them again. These are the fields you can match columns to, with the headings that match automatically (capitals and extra spaces don’t matter): A contact needs a name, and its email must be a valid address. If not, the summary counts it as skipped and the application imports without it. Here’s a small example:

​
Import large files

Up to 500 applications import at a time. If your file has more, the summary says how many were left out. Split the file and import the rest separately.
After importing, use the List view’s checkboxes to tag, move or close many applications at once. See Tracking job applications.

​
Export applications to CSV

1

Open Export to CSV

Select the import/export button, then Export to CSV….
2

Choose what to export

Under Applications to export, choose Current filters (the applications matching your current search, closed ones included) or All applications (including closed).
3

Limit by date, if you like

Set Application date from and Application date to to export only applications from that period. Leave them empty to include every date.
4

Download

Check the count of applications to export, then select Download CSV.
Export applications sheet with Applications to export set to Current filters, empty Application date from and Application date to fields, and 11 applications to export

Export options

The file is named applications-YYYY-MM-DD.csv and opens in any spreadsheet app. It has these columns: Company, Role, Stage, Stage Date, Application Date, Location, Salary, Source, URL, Tags, Contacts, Notes, Closed Reason, Stage History, Timeline, Created At and Updated At. You can import an exported file again; most columns match automatically. To download everything in your account, including documents, see Exporting your data.

​
Troubleshooting

Every row needs a company and a role. Check that those columns are matched under Columns, then fill in the missing values. Download them gives you the skipped rows.
Pick the right field from the column’s menu under Columns, or rename the heading in your file to one from the table above.
Use one of the stage values listed above, and write valid dates as YYYY-MM-DD, for example 2026-09-02. The error names the row to correct. You can choose Leave out for a column when you intentionally want its default instead.
Separate tags with commas, semicolons or vertical bars. If you use commas, put the whole cell in double quotes, such as "remote,unity", so the commas aren’t read as new columns.
MCP clients can import applications too. See Managing applications with MCP.