Managing your documents

Open Documents in the sidebar, or go to /dashboard/documents. Today at /dashboard is the page you see after signing in. Documents holds every resume and cover letter in your account, so you can keep one version per role, company or language and find the right one fast. Each card shows the document’s first page, its name, its type and when you last edited it. A card made on this device that you haven’t opened yet has a New badge, and a locked document shows a lock icon. A resume with a public link shows a globe icon, or a password icon (Public, with a password) when visitors need a password to open it; the Android and iPhone apps show the same words under the name. If a document is linked to a job application, the company name appears under it. A letter’s card previews the letter itself: the recipient’s company or name, a greeting you wrote, and the opening lines, so letters with similar names can be told apart. A letter that isn’t linked shows who it’s to once you fill in the recipient’s company or name. Until that preview loads, or if it can’t be read, the card keeps the same page shape with faint lines. “Edited” means a change to the content: a resume’s sections, wording or design, or a letter’s text, recipient or design. Renaming, tags, sharing, locking and moving to Trash and back don’t change it, so Last edited order stays put while you tidy up.

Open a document

Select a card (or a name in list view) to open it. Resumes open in the resume editor and cover letters in the letter editor. You can also open the card’s ⋯ menu and choose Open.

Find a document

Use the controls above your documents:

• All, Resumes and Letters show one type at a time. Tab counts cover every result matching your search, tags and Public filter, across all pages. Use the job chips to narrow the list to documents for one application. Search and filters sit below All, Resumes and Letters. Sort, view and filters opens the view choices.

• Search matches document names, tags, and the company or role of a linked application. It accepts up to 500 characters. Press / anywhere on the page to jump to it. In the search box, Enter opens the first result, even if you press it before the results update; ↓ moves to the results; Esc clears the search, and a second Esc leaves the box.
• The sort menu orders documents by Last edited (the default), Name or Created. Last edited follows content edits only.
• Tag chips appear once any document has a tag. See Organizing documents with tags.
• Public shows resumes with their public link on. Combine it with search and tags to find the documents you’re sharing.

Documents loads up to 100 items at a time. Use Previous and Next below the results to move between pages. Changing a search, filter or sort starts at the first page. Select this page selects only the documents shown on the current page, including the open groups below.

Documents grouped by job

Use a job chip above the results to show that application’s linked resumes and letters together. All, Resumes, Letters, search, tags and Public still narrow the results. The Android and iPhone apps keep their grouped document view. While another page or search loads, the previous results stay visible. Selection and document actions wait for the new results. If loading fails, the search and filters stay available; change them or choose Try again. Counts and tags continue to describe the last successful results. Changing the search, filters, sort or page cancels an Enter pressed while results were loading. Press Enter again to open the first result from the new request. Tag chips show the first 100 tags alphabetically. Search for a tag to find further tags and matching documents. If nothing matches, select Clear search and filters to see everything again. A Resumes or Letters tab with nothing of its kind yet says so instead, with New resume or New cover letter to start one.

Switch between grid and list

Open Sort, view and filters to choose the view. The grid shows page previews. The list is denser, with Name, Type, Application and Edited columns. Reactive Resume remembers your choice on this device.

Use the document menu

Every card and row has a ⋯ menu. You can also right-click a card or row (or press and hold on a touch screen) to open the same menu. On web, Link to application… opens a choice list. Pick the application, then select Done to save the link; Unlink removes the current link. Closing without Done keeps the saved link. On web, Duplicate creates an available numbered name such as “Fictional portfolio 2”, checking your whole library, including Trash. Copying a numbered copy continues the sequence while its base is present. Select Rename in the confirmation to change it. Names can contain up to 100 characters. The Android and iPhone apps keep a naming step before creating the copy. After duplication, choose Rename in the confirmation to edit the new copy. On the web this brings the copy into view and selects its name for inline editing; on Android and iPhone it opens the copy’s Rename sheet. The original document keeps its name and content.

Act on several documents

Tick a document’s checkbox (in list view, or on a card’s top corner; on touch screens the box is always shown), or choose Select from its menu. A bar appears at the bottom of the page, above the tab bar on phones, with Tags…, Sharing and Move to Trash. The page leaves room to scroll the final row above the bar. Sharing can lock or unlock documents; public and private links apply to resumes only. Select this page adds the rest of the page; the × or Esc clears the selection. Shortcuts stays in the sidebar, so you can open help while keeping every bulk action reachable.

Rename a document

A new blank resume takes its name from its headline until you rename it. After you rename it, the name stays as you typed it. In the web resume editor, select the document name in the top bar, then Rename…. The name becomes an inline field: Enter or leaving the field saves, and Esc cancels. A failed save keeps the entered name open for retry. On Android and iPhone, Rename… opens the same naming sheet used by the library. The resume editor’s document menu also offers Tags… and Copy for a job…. Tag changes keep the resume’s content intact; copying for a job saves pending edits before creating the linked copy. For a new resume with an automatically generated address, renaming it here or in the editor also updates its address while it has never been published. No redirect is kept for that private address. An address you chose yourself, an address from a previously published resume, and older saved addresses stay unchanged. If the new address is taken, a number is added. See Sharing your resume as a web page to change a published address.

Duplicate a document

Choose Duplicate to make a separate copy immediately with an available numbered name and the original’s tags. Select Rename in the confirmation to change the name. The copy appears at the top of the list with a New badge. Editing the copy never changes the original. Duplicating is useful when you want a short and a long version, a version in another language, or a safe place to try a new template.

Copy a resume for a job

Copy for a job… opens the Copy a resume for a job dialog with that resume under Start from; select Change to pick another. Pick an application under For which job? (each shows its role and company), or No job yet. Check the suggested Name, and select Create and open. For a new job, enter its details as described below. Cancel closes the dialog. When the dialog opens from New document or a saved job, Start from picks your base resume: the most recently edited resume that isn’t already a copy for a job. Each resume shows the job it was made for (Copy for company) or Not linked to a job, so a copy tailored for one job isn’t used as the start for another by accident. When every resume is a job copy, the most recent one is picked. If the job isn’t saved yet, select Add a job, enter its Company and Role (and the posting, if you have it), then Save job, create and open. The job is saved to Applications as a saved job together with the copy linked to it: if either can’t be saved, neither is, and trying again doesn’t save them twice. No AI request is made. When you pick an application, the copy is linked to it and Check uses that job’s posting. The original stays unchanged. The copy opens for manual editing; if you already have a usable AI connection, the assistant also opens with the job’s context. For a saved job, this copy becomes its prepared resume. For the full workflow, see Tailoring a resume for a job.

Lock a document

Choose Lock editing to protect a document you’ve already sent, so it can’t change by accident. While a document is locked:

• its card shows a lock icon;
• Rename, Tags…, Link to application… and Move to Trash are unavailable;
• the editor shows it read-only. In the resume editor a note reads “Locked. Unlock to edit.” with an Unlock button.

You can still open, duplicate and download it. Choose Unlock editing in the same menu to edit it again.

Remove a document

Choose Move to Trash. After the move succeeds, the document briefly fades out and a message appears with Undo. Restoring from Trash uses the same brief fade there. Search, filter, page and navigation changes do not play removal fades. Documents stay in Trash for 30 days before they’re deleted for good. See Using the Trash. After you remove the last document, the library shows No documents and New document, with a Trash count when documents can be restored. It does not repeat the first-visit introduction.

Create a new document

Select New document on Documents. Choose Resume or Cover letter in the dialog. Outside text fields, press N then R for a resume, N then L for a letter, or N then J to save a job. Each page has its own creation action. On the phone website, New document opens from the bottom. Its Close button, Esc and a downward swipe from the top edge dismiss it. Resizing an open form preserves its current choices; closing and reopening starts a new form.

• Import on Documents: build a resume from a PDF, Word, JSON or LinkedIn file. See Importing a resume.
• Copy a resume for a job: copy one of your resumes, as described above.
• Blank, under Start from: enter a name and select Create resume to open an empty resume. See Creating your first resume.
• Cover letter: name the letter, choose a resume for its details and design, then select Create letter. See Writing a cover letter.
• More options: choose the document language and paper size before creating it.

You can also drop a file anywhere on the Documents page to import it. Import opens the import page, where Choose a file opens your file picker. When preparing a saved job with no existing resume, select Import or create a resume, then import a file or choose Blank and Create resume. That resume is linked to the saved job and keeps its posting context. No AI connection is required to create, copy or edit a resume manually.

Related guides

• Organizing documents with tags: group documents and filter by tag.
• Using the Trash: restore a document or delete it for good.
• Importing a resume: bring in a resume you already have.
• Sharing your resume as a web page: send a link instead of a file.